Career Opportunities with Facing History and Ourselves, Inc

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Program Assistant (Part Time to Full Time)

Department: Program Delivery & Content Development
Location: Brookline, MA

Position:  Program Assistant

Reports to: Director of District Partnerships

Status:  Part Time**, Non-exempt

Location:  Brookline, MA (preferred, but not required)

Start date:  Immediately

**Note: This position is part-time (50%) through June 30.  Beginning July 1, this position will be full-time.

 

Position description:

As a member of Facing History and Ourselves’ Program Operations/Administration team, this Program Assistant provides administrative support for several key organization-wide program activities, including:

  • Earned Income Support: by tracking regional and national  contracts and fee-for-service income to Facing History and regularly developing reports to stakeholders on that income 

  • School Partnership and the District Partnership Teams: by providing administrative and logistical support to the leaders of these internal teams that are charged with developing and sustaining long-term partnerships with schools and districts

 

Who You Are: You have excellent organizational, communication, and management skills as well as good writing and editing skills.  You are detail oriented with a basic understanding of budgets, databases, and general office related softwares (e.g., Google Suite, Microsoft Office).  You have a proven ability to create effective systems for managing multiple projects.  You are a self-starter, trustworthy, and enjoy being part of a larger team.

 

Specific responsibilities include:

  • Provide administrative and logistical support and coordination for the earned income process.

  • Maintain and reconcile contact and event information in the organization’s CRM (i.e., Salesforce) for a variety of projects and programs, running reports as requested.

  • Provide travel, lodging, logistical and expense support for the Director(s) and Program Associates assigned to the School and District Partnership teams’ events.

  • Provide research support for the School and District Partnership teams on various school districts, educational initiatives, competitor information, etc. 

  • Support the development of slide presentations and related materials (e.g., packets, spreadsheets, playlists, advanced reading materials, etc.) for the School and District partnership team leaders, as necessary.

  • Provide administrative support for the development and completion of organizational and regional vendor applications and Request for Proposals (RFPs).

  • Track expenses against budgets for a number of projects.

  • Coordinate, in conjunction with the School and District Partnership team leaders, with the Marketing and Communications Department on the development of basic School and District Partnership related marketing and communications materials.

  • Provide assistance, when necessary, for Facing History’s Virtual Educator Support function that responds to website inquiries from educators around the world.

  • Additional responsibilities as assigned.

 

Skills and Qualifications:

  • Experience developing presentations and materials 

  • Research skills 

  • Salesforce experience a plus

  • Ability to articulate mission of Facing History to external stakeholders

  • Strong cross organizational coordination skills

  • BA or equivalent work experience 

 

Compensation and Benefits:

 

Part Time Benefits: In addition to meaningful and rewarding work, Facing History provides an excellent compensation and part-time benefits package including a 403(b) program, paid time off, and a friendly work environment. 

 

Full Time Benefits: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical, dental, vision, life & long-term disability insurance, a 403(b) program,  generous paid time off, an employee assistance plan & a travel assistance plan, pre-tax Transit-pass program, flexible spending health care and dependent care accounts, 4 voluntary Aflac plans, and a friendly work environment.

 

Facing History proudly values diversity. To read our full statement on diversity, please follow the link from our careers page.  We are an Equal Employment Opportunity Employer

 

Applications ONLY accepted online at facinghistory.org/careers  Job posted until filled.

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